How Does the Example Work?
Mesa HVAC’s latest call requests a draft NDA by October 13, 2026. Financial records must wait for a signed NDA. The sample CRM and task list provide the remaining context.
Select Prepare the next action. The result identifies the NDA as the next step. Inspect CRM-MH-1010, CALL-MH-1009, and TASK-MH-1010 before assigning the action.
Choose Save the assigned task after review. The local receipt names Maya and TASK-MH-225. Its next step is to send the draft through the usual channel after a legal check.
No NDA is sent. No financial record is released. Try Task conflicts with call to see why a person must resolve contradictory instructions.
What Potential ROI Could This Produce?
At 60% adoption, this example releases 24 hours monthly. Assisted time includes human review.
Labor proxy: business and financial operations occupations. May 2025 BLS US means: $45.78/hour.
June 2026 US compensation supports a rounded 1.43 wages-plus-benefits factor.
| Input | Illustrative assumption |
|---|---|
| Monthly deal-note reviews | 120 |
| Minutes, manual → assisted | 30 → 10 |
| Build and internal rollout | $6,000 |
| Monthly operations | $200 |
| Potential value | US example |
|---|---|
| Hourly wages + benefits | $65.47 |
| Monthly capacity value | $1,571 |
| Monthly net capacity value | $1,371 |
| First-year capacity ROI | 124% |
| Simple payback, months | 4.4 |
First-year cost: $8,400. Build assumes $5,000 service fees after credit and $1,000 internal rollout. Adoption is constant from month one. Slower adoption lowers returns. Long payback periods are mathematical extensions, not forecasts.
The labor proxy represents operating work, not PE executive pay. Existing CRM license costs are assumed unchanged.
Released capacity is not automatic cash savings. These inputs are illustrative, not a Ship AI Studio quote. Internal support is included; optional $999/month AI Operations is extra. Use the ROI guide to replace assumptions.
What Needs Human Review?
The deal owner checks authority, current instructions, and due date. Measure note review time and overdue actions. Existing CRM tasks may solve the problem. This example makes no investment recommendation or deal-return estimate.
Start with a Paid AI Assessment
Bring one deal handoff to the AI Assessment. We examine note access, stale tasks, approval boundaries, and existing CRM features. The $1,500 AI Assessment takes one week. Receive a process map, ROI estimate, and build plan. The result is a fixed Build Sprint scope or a reason not to build.
The fee is credited toward a $5,000 Build Sprint starting within 30 days. Review the AI Assessment scope.